Purchasing

BuildingWelcome to the Town of North Kingstown's Purchasing Department

Town's Requests for Bids currently being accepted.

Projects which will be advertised for bids in the near future

Bid Results of recently opened bids and prior years bid results.

Please note that all documents are in PDF format.

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Here is some general information describing the Town's purchasing process.

Basics regarding competitive bidding

By State Law and Town Ordinance, the Town of North Kingstown is obligated to purchase by Public Bidding: Construction projects over $10,000; Items or Services over $ 5,000.00. All bids are publicly opened at the advertised time, and are then made available for public examination at any time. Analysis of bid results are made up after the bid openings and are made available in bids, or interested parties may call inquiring of the results at (401) 294-3331, Extension 143. All bids are advertised in the Providence Journal

Vendors

Vendors may call the Finance Dept. (401)-294-3331 to request information on current and future bids. Anyone interested in bidding with the Town may send a letter addressed to the Finance Dept. stating what type of merchandise or services they sell that the Town would be interested in, or to be notified of any particular upcoming bids or quotations.

Awards

After a bid is opened, the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services. The Department Head then makes a recommendation to the Town Council, who, ultimately, awards a bid. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued.

Prevailing Wage

Any construction over $ 1,000.00 is required by state law to pay state prevailing wage. A current copy of the most recent Prevailing Wages scale is obtained from the State of Rhode Island, Department of Labor and Training, Division of Professional Regulation and is inserted into each construction bid document. All vendors supplying construction services must submit certified payrolls from any contractor and sub-contractor who does work on the project. No payments are made until all payrolls are up to date, and correct.

Frequently Asked Questions

Who are the companies who have picked up specifications for a particular project? A current list is maintained of anyone who has possession of a bid or proposal. A vendor may call to find out who is in possession of the specifications at any time. Who are the companies who have picked up specs for a particular project? A current list is maintained of anyone who has possession of a bid or proposal. A vendor may call to find out who is in possession of the specifications at any time. Who else bid on a particular project? An analysis sheet will be available, generally on the same day, containing a list of the bidders, and any pricing involved. This can be viewed by clicking here on Bid Results or the results may be faxed or mailed. An analysis sheet will be available, generally on the same day, containing a list of the bidders, and any pricing involved. This can be viewed at this site or the results may be faxed or mailed.

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