Welcome to the Town of North Kingstown's Purchasing Department
- Check out the Town's Requests for Bids currently being accepted.
- Find Projects which will be advertised for bids in the near future.
- View Bid Results of recently opened bids and prior years bid results.
The following is a brief of the bidding process:
Basics Regarding Competitive Bidding
By State Law and Town Ordinance, the Town of North Kingstown is obligated to purchase by Public Bidding: Construction projects over $10,000; Items or Services over $5,000. All bids are publicly opened at the advertised time, and are then made available for public examination at any time. Analysis of bid results are made up after the bid openings and are made available online in bids, or interested parties may call inquiring of the results at 401-294-3331, Extension 142. All bids are advertised on our town website, State of Rhode Island Purchasing website, and the City of Newport e-procurement website. ANY ADDENDA WILL BE POSTED ON THE TOWN AND STATE WEBSITES ONLY. IT IS THE RESPONSIBILITY OF EACH BIDDER TO MONITOR THESE TWO SITES FOR CHANGES. No changes will posted 48 hours prior to opening.
Vendors may call the Finance Department/Purchasing at (401) 294-3331, Ext. 142 to request information on current and future bids. Anyone interested in bidding with the Town may send a letter addressed to the Finance Department/Purchasing stating what type of merchandise or services they sell that the Town would be interested in, or to be notified of any particular upcoming bids or quotations. Vendors may also sign up to receive bid notifications via the Town's website.
After a bid is publicly opened, the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services. The Department Head then makes a recommendation to the Finance Department/Purchasing who will place award request on the Town Council meeting agenda. The Town Council ultimately, awards a bid. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued.
Any construction over $1,000 is required by state law to pay state prevailing wage. A current copy of the most recent Prevailing Wages scale is obtained from the State of Rhode Island, Department of Labor and Training, Division of Professional Regulation and is inserted into each construction bid document. All vendors supplying construction services must submit certified payrolls from any contractor and sub-contractor who does work on the project. No payments are made until all payrolls are up to date, and correct.